The Polish Breeders Club (PBC) is dedicated to preserving and promoting Polish, Houdan, Sultan, and Crevecoeur fowl to the standards set forth by the American Poultry Association and the American Bantam Association.
The purpose of this website is twofold. First, we hope to introduce these breeds' unique personalities and beauty to anyone seeking to know them better. Here, you can view photos, access general information on the breeds, ask questions of the directors via email, find out about upcoming shows and, when ready, seek membership in the club and join others in furthering our mission.
To current members of the PBC, the members-only link will bring you to a place where you can gather and share information on the maintenance, breeding, health, and exhibition of our breeds. You are able to access current advertisements for birds, eggs and equipment in the membership forums as well as discuss any concerns you have in regards to your birds in a supportive and helpful environment.There are places to proudly announce your breeding achievements and share your victories within the show arena, or just connect and chat with breeders of like interests.
POLISH BREEDERS CLUB CONSTITUTION & BY-LAWS
Article 1: Name This organization shall be known as the Polish Breeders Club.
Article 2: Fiscal Responsibility The club year will be from Jan. 1 through Dec. 31. of each year. The club
shall be a nonprofit with no club member benefiting from the club.
Article 3: Objectives
• Section 1 – To support and promote the education, breeding and exhibition of feather crested
poultry, especially the breeds of Polish, Houdans, Sultans, & Crevecoeurs. To educate breeders
of feather crested poultry on current breed standards using the American Bantam Association
and American Poultry Associations standards, and promote breeding to these standards and
further to add additional colors and breeds that are feather crested as appropriate to benefit
• Section 2 – To create a cooperative feeling among breeders of Polish, Houdans, Sultans,
Crevecoeurs, and other feather crested breeders. To encouraging a spirit of friendship, goodwill
and sportsmanship in an effort to foster a healthy and positive atmosphere for all members as
well as working for improvements of these breeds. Extra care is to be given on encouraging and
helping Junior members. This spirit of cooperation to be given to clubs and breeders from other
breeds and to clubs and breeders from other countries as well.
• Section 3 – To assemble, educate, and distribute information on the history, husbandry, and
exhibition of feather crested breeds especially the Polish, Houdans, Sultans, and Crevecoeurs in
order to educate and foster interest in the breeds.
• Section 4 – To encourage and schedule national, district, state, and special meets so as to help
build stronger Polish, Houdans, Sultans, Crevecoeurs, and other feather crested breeds.
• Section 5 - To be the arbitrator for any discrepancies in standard descriptions between the
American Bantam Association and American Poultry Association and to aid in the
standardization for both groups with any new varieties.
Article 4: Membership
• Section 1 – Any person interested in or currently owning, breeding, and/or exhibiting Polish,
Houdans, Sultans, Crevecoeurs, and other feather crested poultry willing to uphold and abide
by the Constitution and Bylaws set forth by the Polish Breeders Club may apply for
• Section 2 – Applicants meeting the application requirements are accepted upon receipt of
application and payment of nonrefundable dues. Their membership shall run for the duration of
time selected by the applicant when applying for membership ( 1 year, 3 years, or Lifetime) and
shall run the chosen period from the date of acceptances of their application and payment
Article 5: Board of Directors
• Section 1 – The Board of Directors shall consist of President, Vice President, Secretary/Treasurer
and the District Directors. Elections for these positions are held every two years and are open to
any member in good standing.
• Section 2 – District divisions shall be as follows:
District 1- Canada
District 2- WA, OR, ID, MT, WY, AK
District 3- ND, SD, NE, MN, IA
District 4- WI, IL, MI, IN, KY, OH
District 5- ME, VT, NH, MA, NY, RI, CT, PA, NJ, DE, MD
District 6- CA, NV, UT, AZ, HI
District 7- CO, NM, KS, OK, TX, MO
District 8- AR, LA, TN, MS, AL
District 9- WV, VA, NC, SC, GA, FL
Article 6: Meetings
• Section 1 – The board should hold a minimum 4 meetings each fiscal year in order to discuss any
issues that may require action from the club and it’s officers. These meetings can be set up in
advance or called by the President with a ten-day notice. If an urgent issue is needing addressed
the President may call a Special Meeting with shorter notice. Meetings can take place in
combination of in person, or by phone, email, social messenger, or via a video call so long as all
conversation is noted and recorded. Board members must attend a minimum of 50% of all the
meetings during their term, or risk the position being replaced. If that situation were to arise the
position would then be appointed by the President and approved by a majority vote of the
remainder of the Board.
• Section 2 – A meeting of the board may be held to address a specific concern of any 2 members
of the board. If initiated by a member of the board, the request must be submitted in writing by
postal mail or other hard copy such as text or email or other suitable notification available to be
printed, to the President, who will then call the meeting with a required 10 day notice.
• Section 3 – A quorum designated as the majority of the current board members, will be required
at all meetings in order to conduct any club business or vote to decide any club issues.
Attendance will be taken of board members and recorded by the secretary or designee.
Article 7: Amending the Constitution and Bylaws
All proposals to amend the Constitution and/or Bylaws shall be submitted to the President in writing.
Upon submission, the President will present it to the Board. Any Amendments must be approved by a
majority vote of the Board. If approved by the Board, the proposed changes will then be sent out to all
current members via USPS on a ballot, the ballot must be returned within 30 days from the date mailed
out. A majority vote will rule.
Article 8: Nonprofit Organization/Club
The Polish Breeders Club will remain a nonprofit organization/club.
Article 1: Duties of each member of the Board of Directors
• Section 1 – Role of the President
The President is a voting member of the Board of Directors, presides at all meetings, and is charged
with providing leadership and direction to the board in order to fulfill their responsibilities for the
success of the club. He/she ensures that the Constitution and Bylaws are rightfully executed,
creates committees and assigns the committee chairman/chairwoman, calls special meetings as
needed, acts as the club’s spokesperson, and nurtures relationships within and outside of the club.
This position is directly responsible for either personally maintaining or appointing a committee to
maintain, a variety of pertinent club activities. These include 1) an accurate chronological club
timeline and history, 2). the club’s public website and other public internet venues, 3) a record of
show points awarded to club membership, 4) the club’s quarterly newsletters and 5) active
education on the breeds and breed standards in order to support continuation of the breeds. The
President will assist in the continuation of the club’s nonprofit status. The President will also have
all access to the monies of the club and club accounts as this creates a checks and balances system.
• Section 2 – Role of the Vice President
The Vice President is a voting member of the Board of Directors and is responsible for assisting the
President to fulfill his/her responsibilities, as well as providing leadership and direction to the Board.
The Vice President is also strategically prepared to take on any special tasks or assignments from
the President. Should the President be unable, for any reason, to fulfill their obligation to the club,
the Vice President shall act as presiding officer until the President is able to respond again to
his/her duties or through the remainder of the elected term, whichever comes first. The Vice
President will have special duties in the continuation of the club’s nonprofit status. The Vice
President will also have all access to the monies of the club and club accounts.
• Section 3 – Role of the Secretary/Treasurer
The Secretary/Treasurer is a voting member of the Board of Directors. In the Secretary role, he/she
takes and disseminates all meeting minutes of the Board, maintains an up-to-date and accurate
record of club membership, welcomes new members, and provides correspondence to members.
As the club’s Treasurer, he/she maintains an ongoing record of all expenditures and income for the
club, provides a quarterly and annual report of such financials, is a representative (along with the
President and Vice President) on/in the club’s checking account, and ensures that all club monies be
deposited into the club’s bank account. The Secretary/Treasurer will assist in the continuation of
the club’s nonprofit status. The Secretary/Treasurer will also support the President in other duties
During times when club is without a bank account in club's name- all monies must be moved from
the bank account BEFORE it is closed and transferred into the club's Paypal account. All cash
received by club is to be put into the club's bank account or the club's Paypal account, at no time
should there be a "cash fund" or "petty cash" kept by any officer or director of club with monies
belonging to the club. All purchases and repayments must be voted on by the board of directors
before being sent out. The President, Vice President, and Sect/Treasurer must always have bank
information and Paypal account access.
• Section 4 – Role of the District Directors
District Directors are voting members of the Board of Directors. Their main duty is to provide a
unified voice to the Board from club members within their district. They are responsible for
proposing a location for their District Meet and any State or Special Meets, helping secure
appropriate awards for such meets, attending the meets or selecting a representative to do so, and
setting up, maintaining and manning a club information table for the duration of the meets. District
Directors have the option of appointing state or multi-state representatives to help them within
their districts. These appointees do not participate in meetings of the Board nor are they voting
members of the Board of Directors. District directors are responsible for awards to be given at the
shows and can designate persons to be at shows and show tables to education potential new
members. They will also have membership forms available and be responsible for getting the forms
and monies to the appropriate Board member.
Article 2: Duties of the Board of Directors
• Section 1 – The Board of Directors shall have general control of the affairs of the club at all
times as well as enforcement of all rules. In the intervals between meetings, the Board shall
have the authority to take such actions as necessary to ensure the club remains active and
viable as long as it is not in direct conflict with the club’s Constitution and Bylaws.
• Section 2 – The Board shall try to hold at least 4 meetings per fiscal year, preferably quarterly
meetings in February, May, August, and November two weeks prior to the quarterly newsletter
so as all follow up discussion may be resolved and updates ready to be included in the quarterly
newsletter. The venue of the meetings and any other special meetings that may arise will be
decided upon by the majority vote, or they may be held by phone, email, social messenger or
via a video call so long as all conversation is noted and recorded. These meetings will be
arranged ahead of time, preferably at the beginning of the 2 year term of the new Board. The
meetings shall be posted on the club’s website and social media page.
• Section 3 – The majority of the members of the Board constitutes a quorum at all meetings.
• Section 4 – The Board may vote by any viable communication method including but not limited
to: mail, email, phone, in-person, or video.
• Section 5 –If in question, interpretation of the Constitution and Bylaws shall be determined by a
majority vote of the Board. In the event of a tie vote from the Board, then the Officers
(President, Vice President and Secretary/Treasurer) of the club will vote on the issue.
Article 3: Special Committees
The President may appoint committees to handle any special project or assignment within the club and
he/she will act as an honorary member of each committee (except the elections committee).
Committees may include, but not be limited to: membership, election, grievances, communications,
publicity. An elections committee will be appointed during the second year of the term in order to
handle the upcoming elections. A History and Education Committee should be kept current in order to
keep the members of the club up to date and well versed in the club and crested fowls’ history. Each
committee appointed shall present a report available for each newsletter on the progress of their
committee work. Committee chairs and their members do not participate in meetings of the Board, nor
are the voting members of the Board of Directors.
Article 4: Elections
• Section 1 – Nominations for the positions of President, Vice President, Secretary/Treasurer, and
each District Director can be made by any club member in good standing. Nominations may be
for yourself or any other member in good standing. These nominations must be sent to the
Elections Committee chairman/chairwoman and postmarked between May 1 and July 1 of the
election year. Confirmation of each nomination will be conducted by the club’s officers before
any name is entered on the ballot.
• Section 2 – Election ballots will have the names of candidates listed alphabetically under the
office for which they were nominated. No name will appear on the ballot for more than one
• Section 3 – Election ballots will be mailed out via USPS by July 10th each election year. Ballots
must be filled out and returned to the chair of the Election Committee and postmarked by
August 15 of the same year. The mailing envelope OR the ballot itself must have the member’s
name and a return address clearly printed in the left upper corner. Members can also choose to
email ballots to the Committee Chair, so long as they include a photo of the ballot, their name
and return address. All ballots will be validated upon receipt for membership status and the
possibility of duplicate voting.
• Section 4 – Results of the voting process will be announced in the fourth quarterly issue of the
club’s newsletter in October.
Article 5: Club Property
• Section 1- Websites and social media pages - "www.polishbreeders.org",
"www.polishbreedersclub.org", the public social media page "Polish Breeders Club", the
member only closed social media page “Polish Breeders Club Members Only Group”, and the
secret page "Polish Breeders Club Officers" are property of Polish Breeders Club and are to
remain in custody of current Board members at all times. Any major changes to websites
including, but not limited to, password changes, host changing, ongoing fees, and renewal fees
are to be approved by the Board of Directors before changes are made. At no time can the
domains be on a member's or Board of Director's personal website account, the club domains
must only be kept on club owned website accounts. If any of the officers that have control of
the websites resigns or is voted out, the websites are to be turned over to current officers
within 48 hours.
• Section 2- Other online information related to Polish Breeders Club Including but not limited to:
club email accounts, point records, membership list, photos, and articles that have been
submitted for club use by it’s members are to remain the property of the Polish Breeders Club.
This information must be sent to the current Board members within 10 days of leaving a
position or being voted out.
• Section 3- Physical property bought with club money or reimbursed to any member with club
money, including but not limited to: awards, sales merchandise, and club paperwork are
property of Polish Breeders Club and must be kept with current Board members or passed on to
current Board members within 10 business days of leaving or being voted out.
• Section 4- The Club's PayPal account, any other account of method of payment, including but
not limited to Square, messenger pay and the money in Club's bank accounts are property of
Polish Breeders Club and are to remain in custody of current Board members at all times.
PayPal account and passwords are to be given to the current President, Vice President, and
Secretary/Treasurer within 24 hours of a change in those roles. A single bank account should be
used for all future Officers, the transition between Officers should be done by January 1 of the
new fiscal year, this may mean that the former/exiting Secretary/Treasurer has to mail all the
bank account items to the new/incoming Secretary/Treasurer. All cash received by club is to be
put into the club's bank account or the club's PayPal account, at no time should there be a "cash
fund" or "petty cash" kept by any officer or director of club with monies belonging to the club.
All purchases and repayments must be voted on by the Board. The President, Vice President,
and the Secretary/Treasurer must have bank and PayPal information and access.
Article 6: National Meet
• Section 1 – The club has the option of having two National meets annually, an Eastern and a
Western. It will be up to the members of the club to petition the Board for this option,
otherwise the club will continue with one National Meet. If the Board is petitioned for two
annual meets by the first quarter (April), then a ballot will be sent to all members in good
standing. In the event of a vote needing to take place then members will have the option of
proposing a location on said ballot.
• Section 2 – The location of the National meet(s) will be chosen by a majority vote of the Board
of Directors after the club members have had the chance to propose locations. A special
consideration should be made to ensure the location is best meeting the greater good of the
club by: access of club members, appropriate amenities offered by the hosting club, and a fair
representation between each district.
• Section 3 – Nominations for proposed locations will be accepted until June 15 of each fiscal
year. The following information should be included to the best of the member’s knowledge:
show name, hosting club’s name, location, date, show secretary’s name and contact
information, amenities offered. A form will be available to facilitate nominations.
• Section 4 – The Board will vote on the location(s) by June 30. The result(s) will then be included
in the July newsletter and published on the club’s website, as well as on the club’s social media
Article 7: District, State and Special Meets
• Section 1 – There will be one District Meet each year. State and Special Meets can be held as
• Section 2 – District, State and Special Meets will be determined by the district’s director with
appropriate input from their states’ club members.
Article 8: Awards
• Section 1 – Awards will be limited to club members in good standing. This means the member
must be a member before judging is completed at any show in order to be in good standing and
receive the award.
• Section 2 – The Board will determine appropriate awards given at the National(s), all District
Meets, State and other special Meets.
Article 9: Membership Dues
The Boards shall determine the annual membership dues for the club. All one year members will
obtain their membership on the date their dues are paid and application accepted and end
membership on the same date one year later, three year memberships will begin on the date
the dues are paid and application accepted and end membership on the same date three years
later, and lifetime memberships never expire. Failure to pay dues on time may result in removal
from the club’s membership tally. All membership fees are nonrefundable.
Article 10: Master Breeder Recognition
• Section 1 – Members must remain in good standing in order to accrue their points and receive
special recognition as a Master Breeder. However, a member will never lose their points once
they are earned.
• Section 2-The club’s point system is based on the number 5 with the highest win in the breed
canceling out points for variety for that bird only. For example, if you win Best of Breed, those
are the points which you receive- you do not receive the variety points and breed points for the
same bird. Starting with the lowest award, Best of Variety (BV) and Reserve of Variety (RV) earn
1 point toward Master Breeder for every 5 birds in the class. For example,
In a class of 1-5 birds, BV and RV earn 1 point each
6-10 birds BV and RV earn 2 points each
11-15 birds, BV and RV earn 3 points each
16-20 birds, BV and RV earn 4 points each (If your bird is the only one in the class, you earn one
point for winning BV)
Points earned for Best of Breed (BB) and Reserve of Breed (RB) are calculated on the same
system; one point for each five birds. Therefore, if your bird wins BB and the cumulative number
of birds shown in all variety classes was 100, you would win 20 points. If the cumulative number
of birds shown in all variety classes was 50, you would earn 10 points. This system applies to
both large fowl and bantams.
• Section 3-For the annual National Meet and for each of the District Meets, an Overall Champion
will be chosen between large fowl and bantams and the Master Breeder points will be awarded
accordingly. Again, these points will be the only ones earned and it will not be an accumulation
of points won at the BB or BV levels. At the National Meet, a Reserve Overall Champion will also
be chosen and awarded the same points as the Overall Champion.
• Section 4- To encourage our member to better represent the breeds accordingly, we will
starting March 1st 2017 be giving points for birds winning better than BB or RB. For wins above
breed at shows OTHER than PBC District Meets and PBC National meets (only APA and/or ABA
sanctioned show) which are described above; these points will be in addition to points already
Super grand champion-15 points
Reserve super grand champion- 15
Champion bantam/large fowl-10
Reserve champion bantam/large fowl-10
Class champion- 5 Reserve class champion-5
• Section 5 – There are three recognition plateaus in the club’s recognition system. Certificate of
Merit: 100 points in one variety Master Breeder: 500 total points, Hall of Fame Award: 1000
Article 11: Code of Conduct and Ethics
• Section 1 – The Code of Conduct and Ethics provides an organized venue for addressing
members’ activities that may have a negative impact on the integrity, operation, and longevity
of the club, its officers, directors, and/or members.
• Section 2 – Grounds for disciplinary action can include, but is not limited to:
Any action that impacts or compromises the financial integrity of the Polish Breeders Club,
including but not limited to theft.
Any organized attempt to purposely slander or discredit the Polish Breeders Club, which
includes it’s Board of Directors and members.
Any misrepresentation of the Club for personal gain, which could include awards and show wins.
Any violence or threatened violence.
Any form of discrimination based on race, color, gender, religion, sexual orientation, or national
Any misconduct of any member at any club sanctioned show.
Any additional action that could result in a significant negative impact on the Polish Breeders
Club, it’s Board of Directors, or members.
• Section 3 – Any member whose actions have been brought to the attention of the Board for
being in violation of the club’s Code of Conduct and Ethics and found to be guilty by a majority
vote from the Board of Directors, is subject to disciplinary action. Disciplinary action may
include, but not be limited to the following in any order or combination as a situation warrants:
Verbal or written warning issued by the President and/or Club Officer. Membership suspension
determined by the Board based on the severity of the situation. Permanent suspension of all
membership privileges, including those of lifetime members.
Article 12: Order of Business
If there is any need for clarification that is not addressed by these Constitutions and Bylaws which have
been set forth by the Polish Breeders Club, then Robert’s Rules of Order shall be referenced.
Peach State Poultry Association
January 4, 2020
Lake City, Fl
Florida Poultry Fanciers Assn.
January 11, 2020
Lake City, Fl
Utah Fancy Poultry Assn
March 14, 2020
Southeast Ohio Poultry Breeders Association
March 28, 2020
Sulk Trail Poultry Show
May 23, 2020
We are excited to add this new section!